There are a lot of moving parts to consider when you're coordinating a photoshoot. We put together a list of some things to keep track of.
The Week of the Shoot
Confirm with everyone involved.
Send call sheet to crew.
Prepare mood board and/or shot list, lighting plans, etc.
Review equipment list. Indicate:
equipment you are bringing
equipment provided by the studio
additional equipment needed
Make arrangements for rental equipment if necessary.
Scout location; know what to expect.
Check out food and parking nearby, etc.
The Day Before the Shoot
Review equipment list and pack gear.
Charge camera batteries.
Pack backup equipment.
Check camera settings.
Format memory card.
Review details such as shot list, client requests, etc.